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Executive Assistant

People Operations | Los Angeles, CA

Executive Assistant

We are looking for an Executive Assistant to provide administrative and operational support to the President. The ideal candidate has previous experience working in a fast-paced environment and communicating effectively, as the primary point of contact, for the President. 

The Impact you'll make:

  • Serve as key point of coordination, logistics and problem-solving to assist the office of the President.
  • Serve as a high-traffic communication bridge across internal and external groups for the coordination of key meetings, events and other logistical needs.
  • Conceive, plan and execute logistics plans for multiple major events per year involving travel, housing, event production and partner engagement
  • Partner with the EA to the CEO to oversee the planning and production of quarterly Board of Directors meetings and other external stakeholders meetings or correspondents as they arise.
  • Manage all travel, calendar and expense tracking, proactively developing process improvements to drive efficiency
  • Manage sensitive documentation thoughtfully, proactively insuring our relationships with external partners, board members, and/or clients remain strong
  • Faithfully represent and reinforce the tone, tenor, strategy and culture of Within.
  • Works closely and effectively to keep the President and their reports well-informed of upcoming commitments and responsibilities, following up appropriately. Proactively identify potential conflicts, roadblocks or issues along with ways to solve
  • Maintaining confidential personal, organizational and departmental files
  • Some travel is required

What you’ll need to be successful:

  • No task is too big or too small mentality is required
  • 3-5 years in an executive or administrative assistant role
  • High degree of professionalism and ability to maintain confidentiality
  • Extreme attention to detail
  • Highly organized and able to work independently
  • Exceptional interpersonal, verbal and written communication skills, including the ability to be persistent and flexible
  • Ability to independently prioritize conflicting needs quickly in a professional manner
  • Ability to execute projects and/or tasks to successful completion, often with deadline pressures.
  • Ability to meet deadlines and work professionally under incredibly strict timelines
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • A resourceful team-player, with the ability to both lead and follow
  • Forward looking thinker, who actively seeks opportunities and proposes solutions